The Academic Advisory Board of ICIS provides the student with the information they need to know the policies and laws to promote and support the relationship between the student and ICIS to maintain an environment suitable for study.
Please, take the handbook and read it carefully. Student may need reference on more than one occasion during the period of his study as an important reference and guarantee of rights and responsibilities.
The relationship between the student and ICIS
When the student is enrolled, the relationship between him and ICIS becomes contractual relationship.
A contract has to be signed by the student.
Contract terms can be summarized as follows:
The student must comply with ICIS regulations and policies, including administrative, academic, discipline, grievance, appeals process, health and safety, security, and compliance regulations.
- ICIS is reasonable to deliver the courses and curricula according to Prospectus and the student handbook
- ICIS will provide the student with educational material resources. Moreover, ICIS seeks to provide each student with the educational services that preserve all his rights during school years.
- ICIS aims to provide maximum flexibility with the students under the relevant regulations for the duration of the study.
ICIS is committed to:
- Ensure and promote equal opportunity starting from the enrollment of new students to graduation through education and learning, programmes and curricula, and assessments.
- Provide appropriate support and guidance to students who reflect the diversity of their needs both before and after attending the Programme.
- A student receives less favorable treatment on grounds of sex, age, ethnicity or national origin, disability, marital status, union activity or political or religious beliefs or because of racism, he must submit a complaint to the administrative authority. This means that ICIS aims to promote equal respect for all students to prepare them to live and study in a diverse, multicultural atmosphere.
- ICIS will not allow any student to violate the policies and regulations, and will take the necessary steps to combat any expressions or actions that affect negatively on ethnic and cultural diversity.
- Words of insults or racist symbols or offensive graffiti.
- Comments or jokes and insults of racism by staff or students.
- Fetching extremist, fundamentalism, or racism catalogs or magazines to the ICIS premises.
- Threats against any person or group on grounds of colour, race, sex, religion and belief.
- Provocative behavior such as wearing of racist insignia.
ICIS will, through the Committee on discipline to deal with all such incidents through:
- Warning the conflicting parties of disciplinary action.
- Implement appropriate disciplinary action after investigating the incidents within a specific time range.
- Develop procedures that ensure the prevention of a repeat offence.
- Monitoring the effectiveness of these measures annually.
- Keep a record of every incident and investigation results.
- Ensuring transparent and fair disciplinary decisions.
- Consult and involve students and staff from ethnic minority groups to develop the policies to eliminate irregularities and negative incidents.
- Evaluation and revision of policies and laws to ensure effectiveness and impact in eliminating discrimination and promoting equality and good relations between students and ICIS staff.
- ICIS is not responsible for loss or damage to property or intellectual property of students, except for damages that result from the negligence of the ICIS and its employees or for the consequences of any modification or cancellation of a decision or in restricted schedules outlined in the student guide and Handbook.
Responsibilities of the students towards ICIS:
- Compliance with regulations and disciplinary proceedings.
- Uphold equality among students and ICIS employees and ensure non-discrimination against any person, including faculty members.
- Respect for the views of other rights to freedom of expression and political activities, religious and other within the law.
- Complaint hearing or seeing ill-treatment or intimidation, or verbal or physical abuse to the Discipline Committee.
- Student registration and re-registration in accordance with ICIS procedures.
- The student must pay all fees set by ICIS. If the student is sponsored by his employer or by other organization, it is essential to provide a letter confirming that all fees will be paid on time by the sponsor.
- Face to face students must attend regularly on time for all seasons.
Responsibilities of the students to equip themselves for study
Students must make sure that they receive the following:
- Books, textbooks, and video lectures on flash, CD, or other materials.
- Student card for face to face students which should be with them at all times.
- Children under 16 are not allowed to be accompanied with the student.
- Student is not allowed to meet friend on ICIS premises without prior permission.
Final exclusion from college
In some cases the student can be excluded as follows:
- Providing false information in order when enrolling to a study programme.
- If there was a medical evidences that the student is suffering from mental incapacity which will not allow him to follow his programme of study.
- Misconduct as described in the disciplinary procedures in the student handbook.
- Non-payment of tuition or other fees on time.
- If the student fails to pay the last installment before graduation, he will be allowed to sit the final examinations, but will not be issued with the graduation certificate until he pays all outstanding fees.
If the student wishes to complain against the decision, or against an employee or colleague, he can forward his complain to the Discipline Committee. And if it has not been addressed within five days, student can forward it to the Dean of his college.
Public health and safety rules
The Deans are committed to comply with the health and safety regulations to make sure that the student is studying in a safe environment.
The student should comply with the health and safety regulations and report any accidents or on any default security without delay.
Student should co-operate with all staff in maintaining safety requirements.
Students must also read safety posters displayed throughout ICIS premises and ensure understanding of their meanings. If the student is unable to understand any of these signs, he should consult his tutor or the relevant staff for assisting him in understanding the safety rules.
- Not enter areas where there are danger signs.
- Not modify any electrical system installed in ICIS premises.
- Not bring his own electrical devices to ICIS premises.
- Not use electrical devices prior permission from ICIS relevant person.
- Avoid spilling liquids, especially on smooth floors.
- Not block the entrances and corridors or stairs.
- Avoid the accumulation of rubbish and inform cleaners to remove it.
- Not smoking in all closed areas.
- Vacate the premises immediately and go to the designated assembly point whenever he heard the fire alarm sounds.
In case the student found a fire or smoke he must:
- Set the Alarm (if enabled).
- Alerting others about the situation and inform security.
- Evacuate the area and go to the designated assembly point via secure checkout.
- Each student must move quickly and not stop to collect personal belongings.
Exam regulations must be followed by all students during exams, and these rules must be taken into account before and after the exam.
If the student for any reason was distracted during the exam, he can complain and discuss the matter with the Dean who will take the appropriate decision.
Conduct and behavior in examination hall
Student should note that:
- Student must be enrolled and have paid all fees before sitting the examination.
- No books and textbooks allowed into the examination hall
- No mobile phones, mp3, or similar devices allowed into the examination hall.
- No food or drink allowed into the examination hall.
- Students should not talk to each other during the examinations.
- It is the responsibility of student to ensure that his or her examination paper is received by the examiner.
Rules for the use of ICT
Each student should be aware of the policies and rules on information and communication technology at ICIS.
All data related to the student’s enrolment procedures such as mailing address, email and phone numbers will be recorded electronically.
The student data are held both in electronic and in paper format and are
ICIS is committed to protect student record against theft or damage. ICIS processes data about students for various teaching, research and administrative purposes.
ICIS will not distribute or publish any of the student’s data or his research without his written permission. This excludes student e-mail and photos within the auditoriums and inter-college examinations hall.
ICIS can use the student’s data for marketing purposes such as a website, brochures and periodicals.
Public relations department of the ICIS can photograph and film students for marketing purposes.
No student or employee of ICIS allowed access to the student data.
It is a condition of enrolment that students agree to provide the information requested by ICIS and to the processing of that information.
Examples of how the data are used are as follows:
- In registration and enrolment
- providing facilities such as IT and Library services;
- Setting and payment of fees;
- Monitoring equal opportunities
- Holding student photographs to assist staff in identifying students
- Issuing ID cards;
- Contact with alumni;
- Processing student academic appeals and student discipline cases.
Personal data are normally collected during admissions, updated by students during enrolment and added to by staff during the academic year. After graduation some data are passed to the Alumni Office for approved purposes and then the records are retained or disposed of in line with the University’s Records Retention Schedule.
Students have a responsibility to check the accuracy of the data and inform ICIS immediately of any errors.
- Health Information
Information on a student’s health may be required prior to admission to certain programmes of study and also as supporting evidence where students have been prevented from submitting coursework or taking examinations.
- Published Data
The details of a student’s academic award and its classification are regarded as public information (but not the fact that a student has failed). Names of students who have successfully completed their course are published on the Web, in the graduation booklet and in the press.
- Prevention or Detection of a Criminal Offence
ICIS is required to release information to the police, the Social Security Agency or other relevant agencies for the purposes of prevention or detection of a criminal offence, or if required by a court in relation to civil proceedings.
- Placements and Study Abroad
Where a student’s course requires study, employment or a placement at another organisation it will be necessary for ICIS to transfer personal data to the other university or employer, whether this is within the UK or abroad.
All students are photographed at enrolment to provide a digital image to be printed on their student card which is used for the purpose of identification and, if necessary, to prevent or detect fraud.
The photograph may also be displayed on the notice boards. Students may also be required to provide photographs that can be attached to paper student files stored securely in Faculty offices. ICIS may also commission photography on campus or at specific events, such as award ceremonies, for use in published promotional material.
Controls for the use of ICT
Students and staff are not permitted to use the computers of the administration for any purposes.
ICT room can be used by students and staff with special permission from the relevant section head.
It is the responsibility of Chief of section to ensure that all users aware of the risks of security intrusions of technological devices to take adequate precautions.
Student can use the ICT for:
- Education and learning.
- School counseling.
- Browse universities websites.
- Student activities and educational duties.
An illegal use of the computers or the internet will be subject to prosecution for access to material containing:
- Material advocating promiscuity terminology, images, audio or video films.
- Material advocating racism or disrespect of religions.
- Material advocating discrimination against race, gender, colour or age.
- Using subversive assault targeting websites.
- Personal use of social sites such as facebook, twitter, etc.
Safe use of ICT
- ICIS provides support of appropriate techniques for the safe use by students and staff of computers,
- ICIS is not responsible for the loss or damage of the portable computers of students or employees
- ICIS will not grant wireless internet connection to students.
- ICIS reserves the right to monitor all communications and other ICT to ensure systems comply with these rules.
- When you submit your assignment online always save it as Adobe pdf document this will protect your work from tempering.
- Always install antivirus on your home computer and make regular updating.
- Do not download any software or any other programs from the internet onto our computers.
- Do not give any personal information in response to suspected emails.
- Users must maintain a secure password to control access to their saved work.
- Users must ensure not to store passwords in sites that can be easily accessed by anyone other than the user.
- Each user must maintain the integrity of ICT equipment, operating systems, programs or other stored information systems.
- All users must be honest and truthfulness and understand the rights and privacy of others and abide by the English law of information systems. Any offence will be dealt with according to law and the aforementioned ICIS disciplinary action.
- And since ICIS is based in London, the British laws which does not conflict with the Islamic principles and legislation will be followed to provide a safe environment for students and staff which are:
- Law on copyright, designs and Patents Act (1988)
- Computer misuse Act (1990)
- Trademark law (1994)
- Law on public order and social justice (1994)
- Malicious Communications Act (1998)
- The data protection Act (1998)
- Human Rights Act (1998)
- Regulation of investigatory powers (2000)
- Freedom of Information Act (2000)
- The Communications Act (2003)
- Act of terrorism (2006)
The University Disciplinary Committee:
The student who violates the laws and regulations of ICIS will be referred to the Disciplinary Committee if he committed the following:
- Cheating and repeat cheating:
If a student is caught cheating during the exam by the exam supervisor, the student will be denied from continuing his exam of his module and his case will be raised to the disciplinary committee of the ICIS which will take a decision towards the student.
- Repeat cheating:
If the student repeats cheating during the exam, the student will be denied from continuing his exam of all modules and his case will be raised to the disciplinary committee of the ICIS which will take a decision towards the student who has cheated in accordance with the rules and regulations of the exams. The penalty may be expelling the student from the ICIS and the student has to re-sit the whole year and pay the full tuition fees.
- Any acts affecting religion or honour: the student will be suspended for one academic year, and if repeated, the student will be terminated from his study programme.
- Any contravention of good behavior: the student will be suspended for one term and if repeated he will be suspended on one academic year. And if repeated the student will be terminated from his study programme.
- Attack or attempted attack on a colleague or a member of staff:
- If the attack was verbal the student will be either suspended or terminated which depends on the type of attack.
- . If the attack was physical the student will be terminated from his study programme.
- Abuse by reference or verbal or physical to a fellow student or any member of staff for reasons of religion, sex, colour, disability, creed, age or national origin, the student will be either suspended or terminated which depends on the type of attack.
- Alcohol and drugs or promoting: The student will be terminated and will be handed over to the security authorities.
- Smoking on campus or college libraries and corridors: student will be alarmed three times by a disciplinary decision. If student repeat smoking he will be suspended for one month from his programme of study.
- Using sharp items or weapons on campus: The student will be terminated form his programme of study and will be handed over to the security authorities.
- Theft or attempted theft of college or staff members properties: student will be suspended for one academic year, handed over to security authorities, in the event of repeated theft the student will terminated form his programme of study.
- Misuse of ICIS property: provisional warning of suspension could be between one month to one year.
- The intentional destruction of property of the college: Student will be fined by the replacement cost, if the student repeats the same offence he will be given a provisional warning of suspension that could be between one month to one year.
- Impersonate others. Impersonation for testing purposes or for other purposes:
- If a student was from outside ICIS, he will be referred to security.
- If the student was from within ICIS, he will be suspended for one academic year.
- If impersonation was for exam purposes and the student were from within ICIS, a maximum penalty will be issued.
- Giving false information to ICIS officials: Provisional suspension for one semester. Suspension up to a full academic year in case of repetition.
- Fraud documents: if fraudulent documents were for admission requirements the student may be suspended from his programme of study.
- Plagiarism, that is, the presentation by a candidate of work, including ideas and theories, of another person as if it were the student own work.
- Using inadmissible material.